Appointment Letter

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Appointment Letter

                                  FORMAT FOR APPOINTMENT LETTER







Respected [Mr/ Mrs/Miss Name]

Congratulations, with reference to the discussions you have had with us, we are pleased to appoint you as   [job title] at [company name] from [starting date]

You have been assigned with a monthly salary of [salary offered] which would make an annual cost of [annual cost] to the company. This position reports to [supervisor name, designation]. 

Terms and Conditions

  1. You are expected to work as a [full time/ part time] employee.
  2. Your salary will be credited on [day] of every month to your [bank a/c or in hand]
  3. Working hour is prescribed from [____ to ____]
  4. [Other terms and conditions required]

Benefits Granted

  1. Casual leave of [no of days.]
  2. Employees state insurance coverage
  3. [ any other benefits granted]

Kindly sign or acknowledge the appointment letter.

We are keen to work with you as a team and put the best of our efforts to bring success to [company name].


Yours faithfully



[Company name]

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An Appointment Letter is a formal document where an employer authorizes a person to work in their institution. When an offer made by the employer is accepted by the person, this letter will be served to the person by appointing him in a job post. The Appointment  Letter is usually served to the employee on the first day of the job listing all the terms and conditions.

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A Human Resource Manager of the enterprise or the director or manager can send the appointment letter informing their will to appoint the person as an employee of their enterprise. And every detail of work must be elaborated to the employee without leaving any doubts.


The Following Details are Required in Appointment Letter:

  1. Name of the employer and the employee.

  2. Designation offered.

  3. Location of an enterprise.

  4. Place of posting.

  5. Starting time.

  6. Nature of work.

  7. Terms and conditions.

  8. Basic salary.

  9. Probation time (if any).

  10. Training is given (if any).

  11. Signature of an employer.

  12. Signature of an employee.

Click here to know more about the "Offer Letter".



  • IN HAND.


The Appointment Letter sends in hand and electronic form will be considered accepted when the receiver sends back acknowledgment.



1499 /-

    Package Includes:

    • Drafting Appointment letter by Experienced Experts
    •  Start to Finish Help + Drafting an Appointment Letter

(Professional Fees)


How to create an letter of appointment?

Understand your requirement and state the name, designation, salary, terms, and conditions in your appointment letter. Get the employee and employer sign the appointment letter and in case it is sent through an electronic form then seek acknowledgment.

What is the difference between offer letter and letter of appointment?

An offer letter is a document that invites the person to work in a company or enterprise. Once the offer is accepted an letter of appointment will be issued as a proof of appointment.

Can an appointment be withdrawn?

No, an appointment letter cannot be withdrawn unless there is sufficient cause that shows mala fide action of the employee.

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